Last Updated: 7/20/2022
I. Objetivo
To define the requirements for Parishes as it relates to the Annual Representation Letter.
II. Definiciones
“Agreed Upon Procedure (AUP)” means a review of administrative and financial operational controls as outlined by the Archdiocese of St. Paul and Minneapolis.
“Annual Representation Letter” means a written letter signed by the Pastor, Parish Finance Council members, and Trustees confirming that the Parish Finance Council has been informed and consulted regarding specific matters of finance throughout the most currently completed and current fiscal years.
"Archidiócesis" significa cierta entidad corporativa formada, mantenida y existente bajo la Sección 315.16 de Minnesota con Nombre Comercial de Minnesota: "La Archidiócesis de St. Paul y Minneapolis".
"Auditoría" significa un examen objetivo de los registros contables de una entidad, así como la inspección física de sus activos. Si lo realiza un contable público certificado (CPA), el CPA puede expresar una opinión sobre la imparcialidad de los estados financieros de la entidad. Esta opinión se emite entonces junto con los estados financieros para la comunidad inversora, bancaria u otra comunidad financiera SI SE REQUIERE.
"Parroquia" Se refiere a una parroquia dentro del territorio de la Archidiócesis que es reconocida como católica por la Archidiócesis.
"Consejo Parroquial de Finanzas" means the canonical consultative body established in a Parish in accordance with canon 53 7 of the 1983 Code of Canon Law and the policy of the Archdiocese, which provides consultation to the pastor from a cross-section of parishioners to share their thoughts and insights in service to the mission of a specific Parish.
"Pastor" se entiende un párroco o un administrador parroquial, según el caso.
"Revisión" significa una revisión de estados financieros y es un servicio en virtud del cual el contable obtiene una garantía limitada de que no hay modificaciones materiales que deban introducirse en los estados financieros de una entidad para que sean conformes con el marco de información financiera aplicable (como los PCGA). Una revisión no requiere que el contable obtenga una comprensión del control interno, ni que evalúe el riesgo de fraude u otros tipos de procedimientos de auditoría. En consecuencia, una revisión no proporciona al contable la garantía de que ha tenido conocimiento de todas las cuestiones significativas que normalmente se habrían descubierto y revelado en una auditoría.
"Fideicomisarios" means the two lay members of the parish appointed to serve as members and officers of the Parish corporation by the Archbishop, the Vicar General and the pastor or a majority of them.
III. Política
Each Parish is required to submit an Annual Representation Letter to the Archdiocese within 120 days after the end of the fiscal year in the general format of the attached template.
A. The Annual Representation Letter must include:
- A statement that the financial statements (statement of activities, statement of financial position, and cash flow statement) of the Parish for the most recently completed fiscal year were made available to parishioners, the specific date it was made available, and the manner in which it was made available.
- A statement that the annual budget of the current fiscal year was made available to parishioners, the specific date it was made available, and the manner in which it was made available.
- A statement that the Parish Finance Council regularly reviewed and discussed the budget and periodic financial statements.
- A listing of the dates on which the Parish Finance Council has met during the preceding fiscal year and since the end of the fiscal year.
- A statement that a 3-year cash flow projection was presented to the Parish Finance Council during the most recently completed fiscal year.
- The names and professional titles of the members of the Parish Finance Council.
B. If during the most recently completed fiscal year the Parish had an AUP, Audit, or Review completed, the Annual Representation Letter must include a statement that the report was presented, reviewed, and discussed by the Parish Finance Council at one of its meetings. Attendance of the Pastor, Trustees, and Parish business administrator (or equivalent position) at such meeting is required and the date of such meeting must be disclosed in the Annual Representation Letter.
