Última actualización: 10/10/2018
I. Objetivo
To establish an institution-wide records management program to retain, secure and dispose of records in accordance with operational needs, legal requirements and historical considerations.
II. Definiciones
"Archidiócesis" means that certain entity formed, maintained and existing under Minnesota Section 315 .16 with the Minnesota Business Name: “The Archdiocese of St. Paul and Minneapolis”.
"Parroquia" Se refiere a una parroquia dentro del territorio de la Archidiócesis que es reconocida como católica por la Archidiócesis.
“Record” means any recorded information, regardless of medium or characteristics, made or received by the Archdiocese, a Parish or a School in pursuit of legal obligations or the transaction of business.
"Escuela" significa una escuela primaria o una escuela secundaria dentro del territorio de la Archidiócesis que está reconocida por la Archidiócesis como católica.
“Vicar General/Moderator of the Curia” is the priest appointed by the Archbishop to fulfill that office for the Archdiocese.
III. Política
Ownership of Records
All records are solely the property of the Archdiocese or the Parish or Schools and must be maintained in compliance with the Archdiocesan Records Retention Schedules.
Retention decisions will be made based on the content of the record, not its paper or electronic format. A record must be accessible and retrievable for the stated retention period.
Calendario de conservación de documentos
The Records Retention Schedules shall be proposed by the Department of Archives and Records Management, approved by the Vicar General/Moderator of the Curia and administered by the Department of Archives and Records Management.
The Records Retention Schedules shall classify records and set forth the retention periods for each classification.
En current Records Retention Schedules shall be posted on the Archdiocesan website along with this policy.
